How to Create a Pay Run?

A pay run is a document that outlines the salaries due to employees for a specific period, including amounts due, deductions, and bonuses.

Steps to Create a Pay Run

1. Navigate to the Payroll Screen:

   • Choose "Payroll" from the main menu.

2. Create the Pay Run:

   • On the payroll screen, select the records you want to convert into pay runs, then click the "Create pay run" button.

3. Navigate to the Pay Run Screen:

   • After clicking "Create pay run," Wafeq will copy the selected payroll records to the pay run screen as draft pay runs.

   • Each pay run is grouped by employee and includes all related items.

   • Select the period, then proceed to posting and payment.

4. Add Deductions or Additional Bonuses:

   • Enter the amounts due for each employee, such as base salary, bonuses, and deductions (e.g., insurance or taxes).

5. Calculate Final Amounts:

   • After reviewing the pay run, click "Mark as posted". This will confirm the pay run and automatically create the accounting entry for the salary due, making it eligible for payment.

Note: Once the pay run is posted, it cannot be modified to avoid unintended changes.

6. Review the Accounting Entry Created by the Pay Run:

   • After publishing the pay run, hover over the green ledger icon to preview the accounting entry for that pay run on the same page.