General Ledger report

The General Ledger helps you review all accounting entries that have affected your company's accounts during a specific period whether they originate from invoices, payments, expenses, returns, or manual journal entries.
 

This report serves as a key reference for understanding account movements and ensuring the accuracy of balances.

When should you use the General Ledger?

Use this report in the following cases:

• Reviewing entries and identifying potential accounting errors

• Tracking the detailed composition of account balances

• Reconciling activity with the Trial Balance

• Preparing for period closing or audits

• Investigating and analyzing why a specific account balance differs

Reports Interface Details

The Reports interface has been redesigned with greater accuracy and organization to provide a more efficient and flexible reporting experience, making it easier to access, review, and analyze your business data based on your operational needs.

Available Features in the Reports Interface:

• Pin Reports Feature:
  You can pin your most important or frequently used reports by clicking on the “Pin” option, allowing them to appear at the top of the Reports page for quicker access without needing to search through all reports each time. You can also unpin reports at any time by clicking the same option again.

• Summary or Detailed View:
  When selecting a report, you can choose how you would like the data to be displayed:

  1 - Summary View to display key information such as accounts and amounts.

  2 - Detailed View to access more in-depth information such as customers, notes, or any additional details added to your transactions.
  This feature helps you analyze your data with the level of detail that best suits your needs.

• Reports Categorization:
  Reports are organized into clear categories to help you quickly find the right report based on the type of information you need, such as reports related to cost centers, projects, and other classifications.
  This organization saves time and effort while providing more accurate and structured re

How to view the General Ledger in Wafeq?

To access the General Ledger:

1. Click “Reports” from the main menu

2. Under “For Accountant”, select “General Ledger”

What does the General Ledger show?

The report displays all accounting entries affecting your accounts, including:

• Entry date
• Account
• Description
• Debit amount
• Credit amount
• Currency
• Source document linked to the entry (e.g., invoice or journal entry)
• Entry notes (if available)

Each entry appears separately, allowing you to clearly track how balances are formed.

Controlling the Display of Report Columns

Wafeq allows you to customize how columns are displayed in the General Ledger report, whether by showing or hiding specific columns, or rearranging them based on your needs.

This helps you focus on the most important information when reviewing entries and transactions, such as the date, journal entry number, debit, credit, or running balance.

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At the top of the report table, click the “Edit Columns” ⚙️ button.

A panel will appear containing:

• All available columns in the report

• Toggle switches to show or hide columns

• The ability to reorder columns by dragging

 

You can easily control column visibility:

To show a column → Turn on the toggle next to it
To hide a column → Turn off the toggle next to it

 

To reorder columns:

Click and hold the drag icon (⋮⋮) next to the column name
Drag the column up or down to your desired position
Release it in the new location

The column order will update immediately in the report.

 

Freezing Columns

At the top of the settings panel, you will find a section called:

Frozen Columns

 

What does freezing a column mean?

When a column is frozen, it remains visible at the beginning of the table even when scrolling horizontally. It does not move with the other columns.

This is particularly useful when working with the General Ledger, especially if the report contains many columns or detailed transaction information.

 

How to freeze a column:

Drag the column you want to freeze into the “Frozen Columns” section at the top.

 

 

If you want to return to the default layout:

Click “Reset.”

The report will return to its original column arrangement.

You can also share your feedback about the column visibility feature by clicking “Share your feedback here.”

Available actions inside the General Ledger

Wafeq provides powerful tools for searching, filtering, and exporting ledger data.

1) Search bar

You can search using keywords such as:

• Account name
• Document number
• Description

2) Quick filters

You can filter the shown entries based on:

• Account

• Date

• Currency

• Cost center

• Project

• …and more.

Exporting the report

You can export the General Ledger as:

• Excel file
• PDF file

By clicking the “Export” button at the top of the report screen.

Important notes

• The General Ledger includes all accounting entries, whether automatically generated (from invoices and payments) or manually created.

• Reviewing the General Ledger alongside the Trial Balance provides a complete financial picture of your accounts.