Expenses Analysis in Wafeq: Expenses by Branch, and Supplier

Expense Analysis reports in Wafeq help you understand your business expenses from multiple perspectives. They allow you to identify where your expenses are concentrated and what factors influence their amount and distribution.

Through this set of reports — expenses by supplier and by branch — you can explore your expense data with greater accuracy and compare expenses across different aspects of your operational activities.

In this guide, we’ll walk through how to use Expense Analysis reports step by step, while also understanding their components and how to read them correctly.

What do these reports have in common?

All Expense Analysis reports rely on the same data source — recorded expenses and their associated debit notes — to provide an analysis of expense values over a specific time period. They also offer advanced filtering options, including:

Date or time range
Currency
Project, branch, or supplier
Cost centers

You can also export all of these reports in PDF or Excel format, compare results across different periods, and review line-item details directly within the report.

What’s the difference between these reports?

Report	Primary Purpose	When to Use It
Expenses by Supplier	To view the total recorded expenses for each supplier and analyze the volume of transactions with each one.	When evaluating suppliers, tracking how much you spend with each, or supporting negotiation and contract decisions.
Expenses by Branch	To view total expenses for each branch and analyze how spending is distributed across branches.	When comparing branch expenses, analyzing operational performance, and controlling costs for each branch.

Reports Interface Details

The Reports interface has been redesigned with greater accuracy and organization to provide a more efficient and flexible reporting experience, making it easier to access, review, and analyze your business data based on your operational needs.

Available Features in the Reports Interface:

Pin Reports Feature:
You can pin your most important or frequently used reports by clicking on the “Pin” option, allowing them to appear at the top of the Reports page for quicker access without needing to search through all reports each time. You can also unpin reports at any time by clicking the same option again.
Summary or Detailed View:
When selecting a report, you can choose how you would like the data to be displayed:
1 - Summary View to display key information such as accounts and amounts.
2 - Detailed View to access more in-depth information such as customers, notes, or any additional details added to your transactions.
This feature helps you analyze your data with the level of detail that best suits your needs.
Reports Categorization:
Reports are organized into clear categories to help you quickly find the right report based on the type of information you need, such as reports related to cost centers, projects, and other classifications.
This organization saves time and effort while providing more accurate and structured reporting insights.

How to view and understand the Expenses by Supplier report in Wafeq?

To view the Expenses by Supplier report, go to the main menu and click on “Reports”, then select “By Supplier” next to "Bills" report under the “Purchases” section.

The Expenses by Supplier report shows the total recorded expenses for each supplier over the selected time period, giving you a clear view of which suppliers account for the highest expenses and have the greatest impact on your overall spending.

The report is automatically grouped by month for the selected financial period, allowing you to compare each supplier’s expense volume over time and track changes and trends in your spending patterns.

It also enables you to analyze expenses from a supplier perspective, helping you identify key suppliers, spot heavy reliance on a specific supplier, and uncover opportunities to optimize spending. This can support better negotiation decisions, improved contract terms, and a more balanced distribution of expenses to enhance operational efficiency.

You can also perform several actions directly from the top of the report, such as:

Selecting the time period from a predefined list or entering a custom range
Choosing the currency in which the report is displayed
Filtering the data by supplier, branch, or project
Exporting the report in PDF or Excel format

How to view and understand the Expenses by Branch report in Wafeq?

To view the Expenses by Supplier report, go to the main menu and click on “Reports”, then select “By branch” next to "Bills" report under the “Purchases” section.

The Expenses by Branch report gives you a clear view of the level of spending and operational performance for each branch within your business.

The report is automatically grouped by month for the selected financial periods, clearly showing the amounts recorded for each branch individually, with the ability to compare spending levels across branches within the same time frame.

This report helps you analyze how expenses are distributed across branches, identify high-cost branches or those that require better spending control, and improve operational efficiency. It also serves as a valuable tool for making decisions related to budget allocation, monitoring branch performance, and enhancing overall purchasing management across your business..