Wafeq & RemotePass Integration

If you manage payroll operations, you know how complex things can get and how a single mistake can impact everything.

From employee data to payments, allowances, and deductions, just one incorrect line can throw off an entire report.

That’s why integrating RemotePass with Wafeq is not a luxury, it’s a practical step toward a seamless payroll cycle.

No more extra steps, no room for error.
Transactions are recorded instantly, categorized accurately, and your financial data stays up-to-date without needing to upload a file or hit "import".

This guide walks you through, step by step, how to connect RemotePass with Wafeq and explains the impact this simple change can have on your monthly workflow.

Key Benefits of the Integration

• Automatic Recording of All Payroll Transactions

  All financial data related to employees — including salaries, allowances, deductions, and taxes — is automatically recorded in Wafeq once processed in RemotePass, removing the need for any manual data entry or exports.

• Fast & Accurate Payroll and Expense Reconciliation
• Every transaction is auto-categorized and linked to the correct accounting account, whether the recipient is a direct employee, contractor, or EOR worker (Employer of Record). This ensures precise financial reporting with no need for manual matching.

• Save Up to 80% of Monthly Payroll Processing Time

  With full automation of payroll and invoice syncing, repetitive tasks are reduced, giving finance teams more time to focus on strategic initiatives.

• Real-Time Financial Visibility for Faster Decision-Making

  Any change in employee data or payroll is instantly reflected in Wafeq, giving your finance team immediate access to accurate data for planning and decisions — no delays.

• Flexible & Customizable Accounting Setup

  Assign specific GL accounts for each type of expense (salaries, bonuses, operating expenses, platform fees, etc.) globally or per employee or contract — depending on your accounting needs.

• Full Compliance with UAE & KSA Regulations

  The integration helps ensure you're aligned with local accounting standards and tax authorities like the FTA (UAE) and ZATCA (KSA), without adding extra work for your finance team.

• Easy Setup from Day One

  You can activate the integration directly from RemotePass settings. Simply sync your workers, map accounts, and configure auto-sync options — no technical complexity required.

Steps to Connect RemotePass with Wafeq

Click “Connect” next to RemotePass.

You'll be redirected to the RemotePass login page. Log in or create a new RemotePass account to complete the connection.

What Happens Automatically After Connecting?

When a New employee is Added:

• A matching employee (representing the worker) is automatically created in Wafeq.

• If the employee already exists, you can manually link them.

• You can enable auto-sync to create this link automatically when the employee is added.

When Payroll or Contractor Payments Are Issued:

• Once a payroll is processed in RemotePass, a bill is automatically posted in Wafeq.

• Each line item is precisely mapped to the correct accounting category (e.g., salary, bonus, travel expenses, etc.).

Which employee Are Included in the Sync?

Customizing GL Account Mapping

Wafeq gives you full flexibility to define how expense categories are mapped:

• You can set global GL mappings that apply to all workers.

• Or define per-worker mappings when needed.

Example:

You may want travel expenses for a sales employee to go under “Travel Expenses,” while similar expenses for a support employee are logged under “Technical Support Costs.”

What Happens If an Error Occurs?

If a problem occurs during syncing (e.g., missing GL account or unmapped worker), the bill will appear in Wafeq with a “Sync Failed” status, along with a clear error message.

Common Reasons for Sync Failures:

• A required GL account is not mapped.

• Worker not found or not linked correctly.

• Currency mismatch with Wafeq settings.

• API or internal error from RemotePass.

All of these can be fixed easily from the sync settings.