General Ledger report

The General Ledger helps you review all accounting entries that have affected your company's accounts during a specific period whether they originate from invoices, payments, expenses, returns, or manual journal entries.
 

This report serves as a key reference for understanding account movements and ensuring the accuracy of balances.

When should you use the General Ledger?

Use this report in the following cases:

• Reviewing entries and identifying potential accounting errors

• Tracking the detailed composition of account balances

• Reconciling activity with the Trial Balance

• Preparing for period closing or audits

• Investigating and analyzing why a specific account balance differs

How to view the General Ledger in Wafeq?

To access the General Ledger:

1. Click “Reports” from the main menu

2. Under “For Accountant”, select “General Ledger”

What does the General Ledger show?

The report displays all accounting entries affecting your accounts, including:

• Entry date
• Account
• Description
• Debit amount
• Credit amount
• Currency
• Source document linked to the entry (e.g., invoice or journal entry)
• Entry notes (if available)

Each entry appears separately, allowing you to clearly track how balances are formed.

Customizing visible columns

You can customize the displayed columns to match your needs, including:

• Contact
• Employee
• Entry reference
• Account type
• Cost center
• Project
• Tax rate
• Creation and modification timestamps

To access these options, click “Customize Columns”.

Available actions inside the General Ledger

Wafeq provides powerful tools for searching, filtering, and exporting ledger data.

1) Search bar

You can search using keywords such as:

• Account name
• Document number
• Description

2) Quick filters

You can filter the shown entries based on:

• Account

• Date

• Currency

• Cost center

• Project

• …and more.

Exporting the report

You can export the General Ledger as:

• Excel file
• PDF file

By clicking the “Export” button at the top of the report screen.

Important notes

• The General Ledger includes all accounting entries, whether automatically generated (from invoices and payments) or manually created.

• Reviewing the General Ledger alongside the Trial Balance provides a complete financial picture of your accounts.