ZATCA Invoice QR Scan by Wafeq

We continue to enhance our platform to help businesses manage their financial operations with greater efficiency and ease. As part of our ongoing commitment, we have introduced a series of improvements and updates aimed at streamlining financial workflows, strengthening tax compliance, and improving overall system performance.

Among these updates, we have launched ZATCA Invoice QR Scan by Wafeq, a dedicated application designed to scan invoice QR codes, enabling users to quickly and accurately verify the validity of tax invoices.

Importance of the Application

The ZATCA Invoice QR Scan by Wafeq app serves as a key solution for both businesses and individuals in handling tax invoices with confidence and transparency. Its importance includes:

• Enhanced tax compliance: Ensures invoices align with the requirements of the Zakat, Tax and Customs Authority (ZATCA), reducing the risk of tax-related discrepancies.
• Time and effort efficiency: Enables instant invoice verification without the need for manual checks or complex procedures.
• Greater transparency: Provides clear visibility into invoice authenticity and the vendor’s tax status.
• Simplified invoice management: Allows users to store scanned invoices and access them at any time.
• Digital transformation support: Contributes to the digitization of financial processes in line with modern regulatory requirements.

Available On

• iPhone devices
• Android devices

How to Use the Application

1- Download the Application:

Download the ZATCA Invoice QR Scan by Wafeq app from your device’s application store.

2- Scan invoice :
Through the “Scan” option, you can:

•  Scan the invoice QR code directly.

• Upload an invoice or an image from your device to be scanned and processed.

   

  

3- Scans Section:
This section displays all invoices you have scanned using the application.

Available features within this screen include:

• Search: Easily find any invoice by searching the vendor name or tax number.
• Delete invoice: Swipe the invoice to the right to reveal the delete option.
• View details: Tap on any invoice to view its full details.

• Invoice Details:

When opening an invoice, you will be able to view:

1. Compliance status with ZATCA requirements
2. supplier name
3. supplier tax registration number
4. Invoice amount, VAT amount, and total value

The following options will also be available:

1. Share the invoice with other parties
2. Save to Wafeq: If you are the issuer of the invoice, the invoice will appear in the Sales Invoices list in your Wafeq account. However, if you are the recipient of the invoice, it will remain saved only within the ZATCA invoice-scanning application and will not be added to the Sales Invoices list in Wafeq.
3. Scan: to proceed with scanning a new invoice

ZATCA Compliance Verification

The application checks the taxpayer’s VAT registration status at the time of scanning. If the supplier is found to be de-registered from VAT, the invoice will be flagged as "not compliant", indicating that the supplier is not currently VAT registered.

It is important to note that this does not invalidate the invoice itself. Rather, it reflects the supplier’s VAT registration status at the time of verification, ensuring that the buyer is aware of the seller’s tax standing at that moment.